General board meeting software enables board members to take care of the governance process online. One feature you should look for is the capability to record meetings, produce detailed reports on votes and eSignatures. Some portals offer video http://boardmanagers.blog/formal-meeting-agenda-outline-simple-template conferencing, which makes meetings more enjoyable.
In addition to meeting management general board software must include features that allow for easy sharing of documents and collaboration. This can improve director productivity and board engagement as both are essential to good governance. It is essential to ensure that the platform supports a variety of formats for files. This will eliminate directors from having to manually forward emails that contain attachments, and create multiple copies of the same file.
The software should also allow for the use of highlighters and annotation tools. These tools can help highlight important parts of the documents and ensure that everyone during a meeting is aware of the subject matter being discussed. It’s also important that the software enables attendees to back up their views or bring up any concerns they might have by using specific sections from the documents at issue. This saves time during the meeting by giving attendees the option of using specific passages from the documents that are in question.
The software should provide versions optimized for desktops, tablet and mobile. This allows board members to easily access information and prepare for meetings regardless of the location they are in or what device they are using. Some solutions also provide printing-friendly formats for those who prefer paper or do not want to work on screens for extended periods of time.